also as
RTF KSU
Training
Enrollment
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Go to K-State Employee Self Service
Use the State of Kansas Employee Self Service Center for Benefits Open Enrollment and more. NOTE: The State of Kansas Employee Self Service Center is not the same as the K-State Self Service program and does not use the K-State eID and password.
Employee Self Service allows K-State employees to view their paycheck data, leave balances, life insurance summary, personal data, compensation and training summaries. Employees may update their W-4 tax information and enroll in KSU training online using this application.
Employee Self Service may be accessed like any other Web page. It is an internet environment that requires the installation of a web browser, if one does not already exist. Microsoft Internet Explorer is the preferred browser; however, Netscape Navigator/ Communicator may be used to access Employee Self Service.
Access the web site for HRIS employee self-service either by keying the Uniform Resource Locator (URL) at http://www.as.ksu.edu/HRIS or go through the Division of Human Resources web site http://www.ksu.edu/hr/ and select the Employee Self Service link or go to the K-State Home page and find Employee Self Service under both Faculty & Staff/Employment and Students/Employment.
Sign in on the page using your K-State eID and your eID Password, then select Sign In
HRIS is available 7 days a week, except for 4:00 a.m. to 5:30 a.m. each day and during occasional system maintenance.
Phone Number: (785) 532-7722
E-mail: helpdesk@ksu.edu
The Help Desk is the initial point of
contact
for a user question or a trouble call.
Hours: 7:30 a.m. - 5:30 p.m. Monday through Friday
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Before printing Self Service information, reset browser margins.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
The following information is displayed:
Your Employee ID and Name as they appear in HRIS. The EmplID was assigned to you when you were initially hired with the State of Kansas or Kansas State University.
Represents the Company in which you are employed. The different companies are: State of Kansas, Child Development Center, Student Publications, Intercollegiate Athletics and the K-State Student Union.
This date is a factor in leave accrual and longevity bonuses for classified employees. It is also a factor in leave payouts upon retirement and the calculation of layoff scores. The service date indicates the length of service for all employees. It includes time worked in classified or unclassified positions, excluding temporary non-benefits eligible appointments or student appointments. Dates are re-calculated when an employee has a break in service, including periods of leave without pay for more than 30 days.
The next three columns display your State service broken down by Years, Months and Days. This accumulation is based on the service date listed previously.
Displays the Company in which you are employed.
This will be the last day of the pay period for which time and leave has been processed for employees.
Each plan type is listed separately as follows: Sick, Vacation, Comp Time, Holiday Comp Time and Discretionary Day. For Discretionary Day, only the description will display (no hours) and it will only display if the discretionary day has NOT been used for the current year.
Displays your leave balance at the beginning of the pay period indicated. This is your balance prior to leave earned and used for that pay period.
Displays the number of hours earned during the pay period. Leave earnings are based on service date and/or hours worked or upon FTE.
Displays the number of hours taken/used during the pay period. This information will come from pay sheets/pay records.
This number is determined based upon the following: Beginning Balance + Hours Earned - Hours Used + or - Adjustments for the pay period indicated. These are the hours available for you to use for each type of leave. (Leave must be approved in advance by your supervisor.)
Note: The information displayed on the View Leave Accrual Balances page is for the pay period indicated and will be updated on a bi-weekly basis.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Provides employees with the opportunity to view and update their education information online.
Education information needs to be maintained for all non-student employees for reporting functions.
The Education page should include all degrees earned; however, if only the highest degree is recorded that is acceptable.
After selecting "Education" component -- Education page will appear.
When a degree is not present, the Education page will appear as the example below.
When one or more degrees are present, the page will appear as the example below. Three options exist: A) add a degree, B) edit or C) delete a degree.
The Education Detail page will appear.
A valid degree code may be typed in the Degree edit box. Or, the magnifying glass icon may be selected. If the icon is selected, the Lookup Degree page appears. To display a complete list of valid degree values, select the "Lookup" button. Select degree by clicking on the appropriate degree code or description.
Continue to enter appropriate information (i.e., Major, School, Has this degree been Completed?, and Date Acquired) and select Save.
The Education Detail page will appear. Change appropriate information and select Save.
The Delete Confirmation page will appear. Select Yes-Delete or No - Do Not Delete.
If you have questions regarding your education information, please contact your department personnel specialist.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allows employees to enroll on-line in KSU training opportunities coordinated by the Division of Human Resources, Employee Relations and Training, Hale Library and other departments via HRIS Employee Self Service.
If applicable, please secure supervisor's permission before enrolling.
After accessing "KSU Training Enrollment" — search options will appear.
Search by Course Name, Course Number, Location or Date by clicking on appropriate link.
Search by Course Name: Leave the course name blank to receive a list of all available courses or enter a key word or abbreviation for specific courses. Examples: FIS, HRIS, Performance, Student, Summer Transactions, etc.
Search by Course Number: Leave the course number blank to receive a list of all available courses or enter a code or prefix for the department or unit offering the course. Examples: WCT - Controllers Office; WHR - Division of Human Resources; WLB - Hale Library; WTD - Employee Relations and Training
Search by Location: Leave the course location blank for a list of all available courses or enter a location to receive a list of specific courses. Examples: K-State Student Union, Edwards Hall or Hale Library
Search by Date: Leave the dates blank to get a list of all available courses or enter "from" and "through" dates. Examples: From: 05/01/07 Through: 12/31/07
After searching, a list of available courses will appear. Information buttons provide course descriptions and "View Available Session" links provide a list of available sessions.
After selecting "View Available Sessions" link the following session information will appear: Session, location, duration, open seats and wait listed. Click the session number to view session details.
Session details will appear. Click on "Continue" to begin enrollment process.
To submit enrollment request, click on the "submit" button.
Comment: (Optional) Enter comments, if applicable.
Note: Comments entered will appear within e-mail registration confirmation sent to you, your supervisor, department personnel specialist and Employee Relations and Training staff.
After clicking on "Submit," a Registration Confirmation will be sent to you, your supervisor and your department personnel specialist via e-mail from tsoft@ksu.edu.
If you have questions regarding your enrollment status, please contact Employee Relations and Training at training@ksu.edu. Please include you name, employee ID, course title, course code, and course session number.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allows employees to view supplemental life insurance coverage amounts.
Coverage amounts on this page do not reflect the 150% basic term life insurance every benefits eligible State employee receives at no cost. This page displays supplemental life insurance additional life insurance.
Insurance Summary is composed of three parts:
For a list of supplemental life plans, refer to types of benefits and plan descriptions.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allow employees the opportunity to look at their paycheck information online.
Paychecks for the last three years are available to view.
After selecting "View Paycheck" the most recent paycheck information will display.
The View Paycheck page is displayed in eleven sections:
The top section of the View Paycheck page Displays:
The General section includes:
The Tax Data section details Federal and State:
The Paycheck Summary section details earnings and deductions.
The Total Taxes includes Social Security, Medicare, Federal and State Withholding.
The Total Deductions includes all before and after tax deductions.
The next sections are Earnings and Taxes:
For full descriptions of Deduction Codes, refer to Deduction Codes and Descriptions
To Select a Different Paycheck:
Select the View a Different Payment
A Pay Check Selection section appears displaying information on Paychecks to View:
Select the Pay Period End Date to view that paycheck.
The most recent on-cycle paycheck will be the first check displayed but may not be the first listed in the Paycheck Selection View if an adjustment has been made.
Adjusted Paychecks will display but the Pay Begin Date, Pay End Date, and Check Date, will be the dates of the off-cycle in which the adjustment was processed.
Paychecks are available to view for three years.
Original checks that are reversed or adjusted will not display.
Checks with zero balances will display.
The paychecks will display the same information as the current paycheck except that
no Year-to-Date information will be shown.
If you have questions regarding your pay information, please contact your department personnel specialist.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allow employees the opportunity to view their personal information in the Human Resources Information System.
After selecting "View Personal Information" your personal information will display.
The Personal Information page is displayed in seven sections:
Home address is used to mail your check/advice and W-2. For student employees, this is normally their local school address. Mailing address is not used.
This information is not being maintained at this time.
If you have questions regarding your personal information, please contact your department personnel specialist or the Division of Human Resources at (785) 532-6277 or Email Us.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Remember: Never share your password with anyone.
The change to your W-4 and/or K-4 Tax Information is complete. Return to the W-4 and/or K-4 Tax Information page.
An e-mail will be sent to you with the following information:
For information regarding Employee Self-Service W-4 and/or K-4 Tax Information, please contact Anna Carroll at (785) 532-6277.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allows employees to view a summary of their direct and indirect compensation on-line based upon information from the Human Resources Information System (HRIS).
Includes salary, health insurance, life insurance, retirement, other benefits, and tax contributions for a given calendar year.
The summary does not replace W-2 forms or other income tax related information and is not intended for use in tax preparation.
Employee Self Service > Payroll and Compensation > View > Total Compensation Summary
The following information will appear. Read this information carefully before proceeding to the Total Compensation Summary page.
To view the Total Compensation Summary page, select the yellow push button labeled "Total Compensation Summary" at the bottom of the page.
The summary shows both direct and indirect compensation.
Direct compensation: Pay received for hours worked, holidays, leave, etc.
Indirect compensation: Contributions by the University on behalf of the employee for insurance, retirement and employer required taxes.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
Allow employees to view a listing of the training they have completed through their department, Employee Relations and Training, and the Division of Human Resources.
A listing of the training sessions you have completed appears.
If you have questions regarding this information, please contact your department personnel specialist.
Important: After viewing Self Service data, select "Sign Out" before closing browser.
also as
RTF KSU
Training
Enrollment
Download Adobe Acrobat Reader to access PDF documents.
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Go to K-State Employee Self Service
